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Document Unitization (Physical & Logical determination):

This process eliminates insufficient and inaccurate document preparation and provides effectiveness of a document database. This is one of the critical processes involved in the development of an electronic document management system. This process also identifies unique documents by type or date.

Physical determination: It is a single-level of document unitization that is based on the presence of binding elements such as a staple or paper clip. Documents are unitized within the physical boundaries determined by the binding elements.

1. Beginning Bates: Document Starting Point.
2. Ending Bates: Document Ending Point.

Logical determination (LDD): Logically distinguished documents from each other and define attachment relationships among the documents (i.e., parent-child). Unitization enables database users to search and retrieve documents by a particular date, author, or other coded field even when those documents were buried as report attachments in the original, physically bound collection.

All the documents are well analyzed and at this phase field determination is identified. Following are the some of the determination fields.
1. Beginning Bates: Document Starting Point.
2. Ending Bates: Document Ending Point.
3. Beginning Attachment: Parent Document Starting Point.
4. Ending Attachment: Child Document Ending Point.

Document Coding :


• Objective Coding (Bibliographic Coding)
• Subjective Coding (Advanced Coding )
• In-text Coding

Tags:  unitization insufficient preparation development